All orders or Central Office communications – If we do not respond within two business days, please resend your order with RE-TRANSMIT added to the subject line.
If for chargeable items, the notification of shipping will contain the invoice as an attachment with. Payment is due within 30 days.
This is the required form for ordering DMD membership certificates for the $50 lifetime membership fee. (Gold key and other materials are included with each Membership Kit.) It must be authorized by a Faculty Adviser although it may be submitted by a chapter officer or department secretary IF
with a ‘cc’ to the Faculty Adviser of record.
The membership order must be accompanied by the Membership Data Entry Spreadsheet below.
At the same time as regular memberships are ordered, you may include honorary memberships, 2nd recognition or duplicate certificates, honor cords, stoles & medallions.
Membership Order Form
Intl Shipping Sample
This form is to be included with the invitation to the students and used to gather information for membership and determine how they wish their name to be printed on their certificate. It also informs the inductee about the Bloomberg Businessweek subscription and collects optional demographic data and a key privacy identifier.
This signed form should be retained by the chapter as part of its permanent file of source membership records and for Bloomburg Businessweek circulation verification. Evidence of membership payment should be retained for one year in the event of a circulation audit.
An order consists of a two-attachment email to Central Office which includes the Membership Order Form and the Membership Data Entry Spreadsheet [below]. Expect a reply within two business days. If a reply is not received, re-send the email with RETRANSMIT on the subject line.
To send the Link to your students, copy & paste this URL:
Please stress that a Permanent email address is important to stay in touch beyond graduation.
This is the electronic gathering of the MDP forms to assist the Chapter to accumulate information that to accompany the Membership Order Form as part of the order. By having the membership information accompany the order, we can insure the integrity of our Central Office membership data base and process all data in standardized format. This data is used to print the certificates and order the Bloomberg Businessweek subscription. There is an Instructions tab within the spread sheet to explain each field.
This is the form for ordering chapter-support supplies from Central Office. The form includes the items that are supplied free of charge (like Membership Invitation Kits or each of the separate items within the kit) and Posters: both marketing
posters. Also some items that are typically purchased with a membership order, like honor cord, stole & medallions are also on the eStore for individuals. See the “Shop DMD” link to the eStore for pictures of all available merchandise.
Supply Order Form Protected
The Chapter’s Annual Report to the Governing Chapter is due into the Central Office by September 30th of each year. Timely submission is important to protect the credit and Good Standing of a chapter as well as to report to IRS. Early filing (July 15th) is one qualification for Star Chapter.
Annual Rpt Protected
This is the DMD Income and Expenses Report that is due in the Central Office by September 30th of each year. Timely submission is important to protect the credit and Good Standing of a chapter and its 501(c)(3) exemption. Early filing (July 15th) is one qualification for Star Chapter.
Financial Statement Protected
This document details the form and substance for a standard induction ceremony for new Chapter members. A few copies can be ordered on the Membership Form. The Chapter Guide presents a great deal of additional detail to the annual ceremony.
Complete this form and send to Central Office to introduce yourself. Besides adding you to our contact list for all chapter operations, we’ll record your shipping address and send you a Welcome Kit with some DMD gifts.
New FA Contact
The standard template for chapter bylaws.
Changes, modifications and fill-ins should be signed by the Faculty Adviser and Chapter Secretary. (For a new chapter, the Dean and proposed Faculty Adviser will sign.) Then fax/email a copy to Central Office for acceptance on behalf of the Board of Directors where it will be kept on file permanently. If a chapter misplaces its copy of chapter bylaws, request a copy from Central Office. New or revised chapter’s versions must now be dated on/after June 23, 2011.
Chapter Standard Bylaws Template
Sample letter of thanks to a chapter officer for service rendered. This use of the Society President’s signature is authorized. Customize the letter to suit. Ideally, printed onto the Word template of stationery if actual letterhead is not available.
Letter To Officers-Sample
Sample letter of invitation from the chapter to the eligible students. Since induction ceremonies, activities procedures and dues vary widely from chapter to chapter, this letter should be customized for actual practices on your campus.
Sample Eligible Student Invitation Letter
Sample letter available to order quantities (no charge for UPS ground) from Central Office. Only used by a fraction of the chapters since most prefer to write their own.
We would prefer to ship you this form, which is free on the Membership Order Form, whenever you order memberships. However, sometimes we all get caught in a time crunch, so this print file is provided here. Our recommendation is to use your copy of Acrobat to center this graphic file on 24-pound paper for a color printer.
Some chapters have an annual tapping ceremony as part of their official invitation to membership. A sample ceremony is shown here.
DMD Letterhead, in the form of a Word document template
, can be a useful item for electronic communications – as email attachments or as a fax form. Be sure to do a File,sAveas to a .DOT file. Personalize it with your chapter, school and individual identity.
DMD-Letterhead, Color Template
This two-sided flyer has been added to both the Invitation Kit and the Membership Kit. We encourage you to print your own and distribute them to eligible students especially if you do not order Invitation Kits.
This is the tax letter, issued by IRS in 1973, that controls the umbrella over all chapters. Because of our group exemption, individual chapters report to Central Office who files a 990-N for each chapter, unless the chapter income exceeded $25,000 – which became $50,000 after 07/01/2010.